Qualities of a Good Letter

A letter is written with a clear objective. The effectiveness of letter determines the achievement of such objective. An effective letter develops a positive impression and encourages the receiver to do the jobs in the writer wants. The effective letter is one which possesses following qualities:

• Clearness
  The matter of the letter must be clear to the reader. The letter must have simple, short and sweet words and sentence so that it will be clearly understood by the reader. If the word I not familiar then the meaning is not clear. So, the letter must be clear and understanding.
  
  
• Correctness
  The language used must be correct. The letter containing important information, messages should be accurate with no spelling errors. There must be a proper use of grammar, figures and data.So, the letter must be correct about facts and figures and statement to be a good letter.
  
  
• Completeness
  The letter must have all the information which a reader wants. Incomplete communication system doesn’t provide the meaning of information ideas and other facts and incomplete organization and its department. Hence, the letter must be complete so that it doesn't add confusion, waste time, money and efforts.
  
  
• Conciseness
  The letter must contain only necessary discussion it should not be more than what makes the meaning of the letter clear to the reader. The letter must be short and sweet. Lengthy sentences and repetitions must be avoided. Words must be carefully chosen. So, the letter must have the quality of conciseness.
  
  
• Attractiveness
  The appearance of the letter also determines the quality of the letter. The letter must be attractive. The letter must have proper designs and should be computer typed and printed on letter pad with a letter head. The letter must be folded properly and should be put in a right sized enveloped to make it attractive.
  
  
• Coherence
  The letter must include the matters of the letter in a sequential manner. One information should be followed by other information in a sequence and one paragraph should be supported by another paragraph. So, the letter must be a coherence to be a good letter.
  
  
• Courtesy
  A letter must show politeness, positive attitude and friendly behaviour towards the reader. A courtesy letter helps to increase goodwill and creates a warm relationship. So, the letter must give respect to the feeling of the reader.
  
  
• Creativeness
  The effectiveness of a letter depends on to a great extent on its coherence or writer should not try to copy the phrases, sentences, and style from others. Only creative and original writing helps in impressing and convincing the receiver.
  
  
• Effectiveness
  When all the above qualities are fulfilled then the letter is regarded as an effective letter. An effective letter achieves the objective properly. The letter must be written in accordance with the rule then it will be effective.