Concept and Importance of Office Management

Concept of Office Management

Office management is part of management which is concerned with the systematic management of office work in order to achieve the objective of office. It is the process of planning, organizing, leading, directing and controlling of official activities. Office management aim is to achieve the objective office.

Every business is established with the objective of achieving the desired purpose. As the office is a center of the whole organization. Office management is very much important for the achievement of organizational goal. Office management helps to bring smoothness in the performance of business activities. It provides a regular flow of communication between each department and level of people.

According to George R.Terry, “Office Management can be defined as the task of planning coordination, motivating the efforts of other towards the specific objective in the office.”

In conclusion, Office Management is the process of planning, organizing, supervising, directing and controlling the activities of office in order to achieve the objective of office successfully. It is the part of n=management which is concerned with the systematic management of office activities. It is the indispensable part of management.

Importance of Office Management

The office is the center of the whole organization. It is like the brain of a human body. The systematic management of office is the key to the success of any successful achievement of business activities. The importance of office management can be explained with following points:

1. Smooth flow of work:

Office management helps to maintain a close relationship between the different department and people. It regularly supplies order, command, and instruction to different people. It performs various functions like planning, organizing, controlling, staffing, supervising, motivating and effective leadership. Therefore, office management brings smoothness in work.

2. Optimum use of resource:

Office uses human and non-human resource for the achievement of the business objective. In the systematically managed office, the manager develops system and procedure to make effective use of the resource. It helps to reduce wastage of time, resource, and misuse of the resource. It helps for maximum utilization of the resource.

3. Maintain co-ordination:

The office works as a co-ordinate of different unit of business and people. It regularly supplies updated information to required people and department. The regular communication avoids conflict, misunderstanding. Therefore, office management promotes co-ordination

4. Meet competition:

Today’s business environment is frequently changing. It is the fact that that business which cannot adopt changes cannot survive as well. Office management collects information regarding changes in the environment and trains its employee to work in a changing environment. This is helpful to build competitive ability of organization.

5. Maintain office efficiency:

In the systematically managed office, the manager will provide continuous support guidance and direction for employee successfully accomplish their work. When an employee is guided properly the wastage of resource and excessive time consumption in the job will be reduced. As because of this, the efficiency of an employee will be improved.

6. Dynamic approach:

Today’s business environment is continuously changing. Office management is a well dynamic concept. It will collect the information regarding changes in the environment and suggest to apply them in business. Systematic office management promotes research and development to address changes in the market.

7. Provide innovation:

The systematic office is always adopting new changes. It has appropriate facilities for research. It encourages and motivates the employee to work in new environment adopt change. It helps for expansion and diversification.

8. Promote Leadership:

Leadership is the ability to change the behavior of other. A good office management provides appropriate authority responsibility to staff on the basic of his/her ability. It promotes systematic mechanism to develop one as a leader of business for future. It provides training and development programmed to promote leadership.

References:

Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal.Business Studies.Kathmandu: Taleju Prakashan, 2067.

Pant, Prem R., et al.Business Studies.Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.