Statement of Expenditure

The monthly statement which is prepared to disclose the position of budget & position of the fund is known as the statement of expenditure. It is one of the main monthly statement designed to submit the statement of expenditure to the concerned Central Level Office within the first 7 days of the month under the present system. On the basis of the expenditure statement budget for the next month is estimated and released to the operating level offices. This statement of expenditure shows the progress of the operating level offices. It is known as AGF No. 13, which shows the expenditure, the total amount of appropriation, amount of budget release and balance of budget under the various heads.

Objectives of Statement of Expenditure

The main objectives of statement of expenditure are as follows: -

1. To help to know the progress of operating level offices.
2. To control budget expenditurecontrol by providing necessary information to the central level officers.
3. To provide information for making the decision on imprest fund release and budget release to the Office of the Treasury and Comptroller.
4. To estimate budget by providing various information.
5. To provide information on annual appropriation, budget release, budget expenditure, budget balance and an uncleared amount of advance.
6. To show the position of fund showing bank balance and petty cash balance.

Ruling or Specimen of Statement of Expenditure

Statement of expenditure is prepared under the format of AGF No. 13. The specimen of statement of expenditure is as follows: -

Preparation of Statement of Expenditure

The statement of expenditure is prepared as per the format of Auditor General Form No. 13. It comprises two parts, which are:

1. Part which shows the position of budget
2. Part which shows the position of fund

Part showing the Position of Budget

This is the first part of the statement of expenditure that shows the annual appropriation of the budget, budget release, budget expenditure and budget balance on different budget heads and subheads. This part shows the position of budget.

Part showing the Position of Fund

This is the second part of the statement of expenditure that shows the amount of budget release, the total amount of budget expenditure, the uncleared amount of advance and position of the loan. This part shows the position of bank balance and cash balance.